The candidate for this position will be successful if they are able to execute a variety of admin assistant duties of a confidential nature. These tasks will include working with attorneys, clients, paralegals, and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organisational skills coupled with the ability to be detail oriented.

• Be able to work with a diary system
• Knowledge of CMS
• Be able to work with a file labelling system (make labels /tags for files / open matters with the correct matter description)
• Be able to work with accounting folders (draw fee memorandums, send e-mails off to clients & filing of invoices with covering emails)
• Filing of invoices/pre-bills and e-mails to enclosing the invoices
• Ordering of stationery and stocktaking of team’s supplies.
• Diarising & closing files
• Be able to take calls, prepare detailed messages, follow up with the sheriffs & confirm service jurisdiction
• Collate, distribute e-mails, draw files
• Getting documents from reception that have been served on LIT & scanning to fee earner/ client
• General drafting, e-mails, letters, pleadings and notices and copying and collating

• Communicate effectively both verbally and written
• Promote collaboration across functional and geographical boundaries
• Demonstrate the ability to anticipate and plan
• Demonstrate customer focus
• Be able to work in a team or independently
• Be punctual
• Work with speed and accuracy  
• Honesty, reliability, and punctuality
• Ability to take initiative
• Be able to work under pressure, and occasionally after hours
• Well organised and conscientious

• Mon – Fri | 08h00 – 16h30
• On-site based in PMB

All suitable candidates are invited to email their detailed CV to careers@wylie.co.za